W@ Privacy Notice
Women AT Be Found (“W@”, “we” or “us”) respects your concerns about privacy and recognizes the importance of being transparent regarding the personal data we collect about you.
This Privacy Notice applies to personal data we collect in connection with our platform, including when you visit our website womenat.com (“Site”), when you join us, when you register to our events, when you engage with us through social media platforms or when you contact us. This Privacy Notice describes the types of personal data we collect about you, how we may use that information, with whom we may share it and the rights you have regarding our use of that information. It also describes the measures we take to protect the security of your personal data, how long we retain it and how you can contact us to exercise your rights.
This Privacy Notice may be updated periodically to reflect changes in our privacy practices or relevant laws. We will post a prominent notice on the Site and/or send you an e-mail to notify you of any significant changes and indicate at the top of the notice when it was updated.
WHAT PERSONAL DATA DO WE COLLECT AND HOW DO WE USE IT?
This section explains, for each situation, what personal data we may collect directly from you (either on a voluntary basis or through automated means) and how we use it.
When you join us
If you decide to join us, we ask for information such as your name, e-mail address, profession, industry, country and city of residence, details of your current position, your spoken languages and key area(s) of expertise and your photograph. We use this information to manage your membership. We do so to perform a contract to which you are a party or to take pre-contractual steps at your request, in order for you to create your membership profile.
When you join our mailing list
You may sign up on our Site to receive updates on our events or activities. To sign up, we ask for information such as your e-mail address. With your consent, we use this information to send you the communications you request.
When you join our events or programmes
If you wish to join our events or programmes, we ask for information such as your name, e-mail address, professional title and organisation. We use this information to manage your participation in our events or programmes based on your request. If you so decide, we may also use the information to communicate with you about other events and topics we believe may be of interest to you
When you contact us or we contact you
When you contact or are contacted by us, we may collect information such as your name, e-mail address, professional title and organisation, and records of correspondence. We use this information to respond to and communicate with you about your questions and comments based on your request or on our legitimate interest to interact with our members..
When you contribute to our blogs
You may be able to contribute or submit comments to blogs we host on our Site. You may include personal data in your post or comment such as your name. We use your name and any other information you submit to the extent necessary to manage our blogs based on our legitimate interest in facilitating exchanges of views and connecting with each other.
When you visit our Site
We obtain certain technical information by automated means when you visit our Site. The information we collect in this manner may include the IP address of the device you use to connect to the Internet, characteristics about your access device and/or browser, statistics on your activities on the Site, information about how you came to the Site and other data collected through cookies and similar technologies. You can find out more information about the cookies and other similar technologies we use in our Cookie Notice below.
WHO DO WE SHARE YOUR PERSONAL DATA WITH?
We do not sell or otherwise disclose your personal data except as described in this section. We share your information with service providers we have retained to perform services on our behalf, including to provide web development services and to process online registration forms for our events. These service providers are not authorised by us to use or disclose the information except as necessary to perform services on our behalf or to comply with legal requirements. Where you register for W@ events that are sponsored by a third party organisation or hosted in a third party location, we will also share your contact information with the third party sponsors or organisers. In addition, we may disclose information about you (i) if we are required to do so by law or legal process (such as a court order), (ii) in response to a request by law enforcement authorities, or (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity.
HOW DO WE PROTECT YOUR PERSONAL DATA?
We maintain appropriate administrative, technical and physical safeguards to protect the personal data you provide to us against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.
Transfer of personal data to other countries
The personal data we collect through the Site are stored in the European Union. To the extent that we transfer the personal data we collect about you to our third party service providers in other countries than the country where you are located, we will implement appropriate safeguards to ensure an adequate level of data protection, including executing data transfers agreements based on the European Commission’s Standard Contractual Clauses. You may obtain a copy of these safeguards by contacting us as indicated in the “How to Contact Us?” section below.
HOW LONG DO WE RETAIN YOUR PERSONAL DATA?
We will typically keep the information you provide for the duration of your membership.
WHAT RIGHTS DO YOU HAVE OVER YOUR PERSONAL DATA?
Subject to applicable law, you may (1) request access to the personal data we maintain about you; (2) request that we update, correct, amend, or erase your information; or (3) request the restriction of our use of your personal data. In addition, you may receive, in a structured, commonly used and machine-readable format, the personal data that you have provided to us about you, with your consent or based on a contract to which you are party. You have the right to have this information transmitted to another company, where it is technically feasible.
You also may object at any time to the use of your personal data, on grounds relating to your particular situation, where we use that information based on our legitimate interests as described above. If we use your personal data to send you updates, you may object at any time and without providing any reasons to such a use (e.g., by clicking in the unsubscribe link in our emails), and we will apply your preferences going forward. You also may withdraw any consent you previously provided to us. If you do so, this will not affect the lawfulness of our use of your information based on your consent before its withdrawal.
If you wish to exercise these rights, please contact us as specified in the “How to Contact Us?” section below. If you are not satisfied by our response or if you consider your privacy rights have been breached, you may lodge a complaint with a data protection authority.
Our platform and Site are not directed to children under the age of 18 and we do not knowingly collect personal data from children under the age of eighteen (18) on the Site. If we become aware that we have inadvertently received personal data from a visitor under the age of eighteen (18) on this Site, we will delete the information from our records.
LINKS TO OTHER SITES
Our Site may contain links to other sites for your convenience and information. Linked sites may have their own privacy policies, which we strongly suggest you review if you visit any linked websites. We are not responsible for the content of any websites that are not affiliated with W@, any use of those sites, or the privacy practices of those sites.
HOW TO CONTACT US?
If you have any questions or comments about this Privacy Notice, or if you would like to exercise your rights, please contact us through the Contact Form on this website.
A “cookie” is a text file that websites send to a visitor’s computer or other Internet-connected device to uniquely identify the visitor’s browser or to store information or settings in the browser. Cookies are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. This Notice explains the types of cookies we use and why.
These cookies are essential for our Site to function properly and enable core functionality such as security, network management, and accessibility. You may disable these cookies by changing your browser settings, but this may affect how the Site functions.
Functionality Cookies / Cookies intended to improve the interactivity of the Site
Our Site also supports certain third-party services, including videos posted on the Site from YouTube. These features use third-party cookies that are placed directly on your device by these services.
These cookies help us understand how you use our Site (e.g., which pages you visit), to provide statistics on how our Site is used, and improve the Site by identifying any errors, and performance issues.
Our Site may use online advertising cookies to show you targeted ads based on your browsing history and your profile.
You can manage cookies through your web browser. Most browsers will tell you how to stop accepting new cookies, how to be notified when you receive a new cookie, and how to disable existing cookies. You can find out how to do this for your particular browser by clicking “help” on your browser’s menu or by visiting www.allaboutcookies.org. Please note, however, that without cookies you may not be able to take full advantage of all our website features.
The following external links will explain how to manage cookies for the most common browsers: