W@Privacy Awards 2023 | Terms & Conditions

Last updated: August 2023 

 

 Organising Entity & Purpose of the Privacy Awards 

  

The 2023 W@Privacy Awards (the “Privacy Awards”) are organised by W@Privacy, part of Women AT (or “we”, “us”). By entering the Privacy Awards, you confirm that you have read, understood and agreed to these terms and conditions (the “Terms and Conditions”).  

 

W@Privacy promotes and connects women privacy professionals through events, knowledge sharing, mentoring programmes, and the building of a network of women privacy professionals. The Privacy Awards recognise notable women who lead by example, empower others, make an impact in their community and support the personal and professional growth of female privacy professionals. 

 

  1. Eligibility Criteria 

 

The Privacy Awards are open to women privacy professionals located in the European Economic Area, the United Kingdom and Switzerland aged 18 years or over as of their date of entry of the nominations. 

 

Members of the Judging Committee and any other member of W@Privacy who assisted in any way in the preparation and organisation of the Privacy Awards are in no event eligible to submit nominations or be nominated.  

 

You – or the nominating person who submits the nomination on your behalf - are responsible for the accuracy of the information provided when submitting a nomination to the Privacy Awards. 

 

  1. The Nomination Phase 

 

Nominations and self-nominations are welcome through the nomination forms. Women professionals can be nominated to one or more of the following categories:  

 

  • “Privacy Pioneers: the nominee is the author of a ground-breaking privacy project or of an outstanding publication, infographic, podcast, etc. or any other content in the privacy domain which is freely available and brings value to the community. 
  • “Public SectorPrivacy Icon”: the nominee is an outstanding professional working in the public sector and recognised as a role model in the privacy community. 
  • “Private Sector Privacy Icon: the nominee is an outstanding professional working in the private sector and recognised as a role model in the privacy community.
  • “Rising Star”: the nominee is a professional working in the public or private sector with less than ten (10) years of experience in the privacy field with an outstanding contribution to the privacy community. 

 

  1. The Selection Process & the Privacy Awards Ceremony 

 

Selection Process - Winners of the Privacy Awards will be selected by a panel of privacy experts representing a variety of industries, sectors, and geographies (the “Judging Committee”). The selection process will consist of the following two (2) phases:  

 

  • First Phase - Members of the executive bodies of W@Privacy will pre-screen the applications and provide the Judging Committee with up to five (5) nominees per category. (“First Phase”). Nominees who pass the First Phase will be contacted by email from W@Privacy and informed about the following steps of the process.  

 

  • Second Phase - Applications which pass the First Phase will be shared with the Judging Committee for their final review. The Judging Committee will be asked to assign points to each nominee in a range from one (1) (being the lowest) to five (5) (being the highest). Unless the nominee agreed in the nomination form to be selected as part of a different category, each nominee will be ranked as part of the specific category(ies) she was nominated for. The Judging Committee will select the winners based on their biographies and replies to the nomination forms’ questions as provided by the nominees. Based on the average of the scores attributed by each member of the Judging Committee, one (1) winner will be identified per category. Winners will be notified by email from W@Privacy. 

 

  • Privacy Awards Ceremony - The winners will be announced at the Privacy Awards ceremony on 14 November, 2023, to take place in Brussels, Belgium.

 

  1. Participants’ Exclusion and Unfeasibility  

 

W@Privacy reserves the right to exclude any participant that posts any user content that infringes any person’s legal rights, including any right of privacy and confidentiality, is untrue, defamatory, infringing, abusive, obscene, indecent, deceptive, threatening, harassing, offensive, objectionable, vulgar, misleading or unlawful, sexist or racist. 

 

During the First Phase, W@Privacy reserves the right, in its absolute discretion, to: (i) verify whether the nominees meet the eligibility criteria identified in section 2 above; and (ii) whether sufficient information and evidence have been provided in the nomination form to allow the Judging Committee to grant the Privacy Award. 

 

During the Second Phase, W@Privacy reserves the right to refuse to award a prize where there are reasonable grounds to believe there has been a breach of these Terms and Conditions. 

 

  1. Intellectual Property Rights  

 

For the purposes of these Terms and Conditions, “Intellectual Property Rights” mean any literary and artistic property rights and/or industrial property rights related to the content of the submitted nominations (the “Nomination Content”). 

 

By submitting a nomination, the nominee herself or via the nominating person automatically assigns to W@Privacy, on a free and exclusive basis, any and all Intellectual Property Rights owned or which used to be owned by the nominee or the nominating person on behalf of the nominee, in the Nomination Content, as and when they are posted, without any exception, restriction or discretion, including every present or future rights related to it or that could be recognized for any reason.  

 

W@Privacy may use and exploit all or part of the Nomination Content, for promotional purposes by any means, including the internet and on any medium, including social media. 

 

  1. Force Majeure  

 

W@Privacy reserves the right to shorten, extend, modify or cancel the Privacy Awards in the event of force majeure. Its liability will not be engaged in this case. 

 

  1. No Refund of Costs  

 

The costs of the Internet connection needed to enter the nominations will not be refunded by W@Privacy nor will be refunded by W@Privacy any travel or other types of expenses connected directly or indirectly with the Privacy Awards.  

 

  1. Applicable Law and Jurisdiction 

 

These Terms and Conditions shall be subject to Belgian law. In case any dispute, controversy or claim arising out of or relating to the subject matter hereof cannot be settled amicably the courts of Belgium shall have exclusive jurisdiction. 

 

  1.   How to Contact Us 

 

For any additional questions on these Terms and Conditions or to withdraw from the nominations please contact us at [email protected]. 

 

Follow us