W@Privacy Awards 2022 | Privacy Notice

W@Privacy (“W@”, “we” or “us”) respects your concerns about privacy and recognizes the importance of being transparent regarding the personal data we collect about you.

This Privacy Notice applies to personal data we collect in connection with the W@Privacy Awards (the “Privacy Awards”) and the related ceremony to take place on 14 November, 2022.


   1. What Personal Data Do We Collect And How Do We Use It?

For the purpose of nomination to the Privacy Awards, we collect the following personal data directly from the nominating person: 

  • name and email of the nominee – job title, short biography, picture and any professional information provided to us in the nomination form (when answering our questions) (collectively, the “Personal Data”).


The Personal Data is collected directly from the nominating person on the basis of our legitimate interest to encourage the visibility and empowerment of female privacy professionals. This includes the organisation of the Privacy Awards for the recognition of notable female privacy professionals.

We process Personal Data to administer the various phases of the Privacy Awards, in particular: (i) to collect information about nominees; (ii) to communicate with nominees during the selection process (for instance to let the nominee know whether she passed the selection process and to eventually invite the nominee to the Privacy Awards ceremony); (iii) to allow the Judging Committee (as defined in the Terms and Conditions) to select the winners of the Privacy Awards; (iv) to organise the Privacy Awards ceremony; and (v) to promote the Privacy Awards and our activities to the public. 

We do not collect special categories of Personal Data (sensitive data related to your health, ethnicity, etc.). Please make sure you do not share any special categories of data in the nomination form or any information that is unnecessary for the purposes of the Privacy Awards.


   2. Who Do We Share Your Personal Data With?

We do not sell, trade, or rent your Personal Data to others.

Personal Data are shared with the service providers we rely on to administer and manage the Privacy Awards (e.g., IT and event management service providers). 

If you pass the First Phase of the selection process (as defined in our Terms and Conditions), we share your Personal Data, in pseudonymised form, with the Judging Committee to allow the judges to select the winners of the Privacy Award. 

We might transfer the Personal Data we collect about you to our third-party service providers in other countries than the country in which you originally provided it, including the United States. In this event, we will implement appropriate safeguards to ensure an adequate level of data protection, including executing data transfer agreements based on the European Commission’s Standard Contractual Clauses. For any additional information, please contact us at: [email protected].


   3. How Do We Protect Your Personal Data?

We maintain appropriate administrative, technical, and physical safeguards to protect the Personal Data you provide to us against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access.


   4. How Long Do We Retain Your Personal Data?

We will keep your Personal Data for the duration of the Privacy Awards, plus a reasonable period of time in order to be able to run regular deletion routines.


   5. Your Rights 

Subject to applicable law, you have the right to request access, rectification, or deletion of your Personal Data. Where applicable, you have also the right to request the restriction of the processing of your Personal Data and the right to object to the processing of your Personal Data. If you wish to exercise your data protection rights, please contact us at: [email protected]. If you are not satisfied by our response or if you consider your data protection rights have been breached, you may lodge a complaint with a data protection authority.


   6. Links to Other Sites

Our Site may contain links to other sites for your convenience and information. Linked sites may have their own privacy policies, which we strongly suggest you review if you visit any linked websites.  We are not responsible for the content of any websites that are not affiliated with W@Privacy, any use of those sites, or the privacy practices of those sites.


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